Today, even an Android smartphone has more computational power than did the world’s most powerful supercomputer just a couple of decades ago. Yet, few public relations pros have updated the way they work to take advantage of the capabilities now available to them.
It is true that public relations is at least in part a people business, and human relations are naturally resistant to digitization.
Even so, the tools I discuss here have boosted my productivity dramatically. In 2015, Juwai.com generated more than $80 million of media coverage, without an agency and with just one internal person dedicated to PR (me). Moreover, I have operated in another time zone and on another continent from most of the Juwai.com team.
So, here are some tips on using productivity-enhancing tools. They have helped Juwai.com place stories everywhere from CNBC and the New York Times to China Daily and Nikkei Asian Review.
Evernote
Evernote is like the notebook where your mother used to keep her recipes (or maybe it was your father – no stereotypes here).
Unlike that notebook, Evernote can never get full. You can insert any sort of document, picture or video. It is completely searchable, easy to organize and even shareable with people who don’t have an account.
I have one Evernote notebook for news related to Juwai.com, which I share with Sales and Marketing. Another shared notebook stores content that I have created, and a third holds confidential files, which I share with no one. I clip items directly from my Chrome browser, iPad and even iPhone.
Evernote makes it easy for me to store and retrieve much more information than was ever possible before.
Apple Devices
You may prefer Android or Windows. By all means stick with what works for you.
As for me, I find Apple’s smooth, intuitive software makes work more fun.
The ease with which I can manage and produce files, photos, audio and video saves me countless hours on creative tasks. My MacBook Pro laptop is so portable that I take notes on it in meetings.
As for the iPad, it is a vast improvement over wading through a stack of newspapers and magazines each morning. Believe it or not, the iPad is also an excellent tool for writing, because it allows you to more easily narrow your focus down to the project at hand. Turn off all but the most important notifications in Settings, and you can compose without distraction.
The iPhone is so powerful that I have more than once worked entire afternoons with no other device, and been nearly as effective as I would have been with the laptop.
For greatest productivity on all of your Apple devices, in ‘Settings’ enable the dictation feature so you can compose an email or an article as quickly as you can speak the words.
Also, be sure to create official email signatures on your portable devices, so you look professional.
Contactually
If you want to be good at public relations, you can’t let opportunities fall through the cracks. And, you need to make the most of the relationships you have.
After trying many, many contact and task managers, I have finally settled on this one. Officially billed as a CRM, Contactually works nearly as well for the public relations pro as the salesperson.
I use sales pipelines to track stories I am pitching. Contactually automatically creates tasks when I need it to. I rely on its built-in email templates and bulk emailing to easily send personalized messages to large numbers of individuals. Contactually could make it easier to sort contacts, and its mobile apps are atrocious. Still, it is the best relationship manager I have seen for PR pros.
Factiva and Meltwater
News databases and clipping services let you research the media environment before you pitch, and communicate the value you are generating after you collect your clips.
Factiva has much more powerful search functions, but several times a week Meltwater sends me clips that Factiva has overlooked. I recommend both if budget permits.
Vuelio
A subscription media contact database is helpful for those occasions when you need to reach someone new. It is expensive but useful, especially if you can share the cost among a team.
I have found Vuelio has slightly better lists for the international media I often pitch.
Skype and Viber
I place calls to every continent on almost a daily basis, which would be prohibitively expensive via my regular mobile phone service. Nor can I always wait until I am able to use a landline.
These two services allow me to call any phone, anywhere in the world, for pennies. Usually, call quality is better with Viber. On the other hand, colleagues and journalists are more likely to have a Skype account, which enables video chats and text messaging. You can even use Viber’s and Skype’s smartphone apps when you do not have Wi-Fi service, over your regular mobile signal.
Ulysses
One reason public relations is such a rewarding career is that you get to both work intensively with others and also spend time on your own — thinking and writing.
This is my favorite software for writing. Ulysses makes it extremely easy to organize files, but really shines in providing a clean, inviting workspace for putting down your thoughts. Just about every media release, op-ed, messaging brief and piece of web content that I create starts here.
My final advice is to keep experimenting and not let yourself be limited by what your employer will pay for. Invest a few of your own dollars to try promising apps or devices, and it will more than pay off in the long run.
9 Pieces of Technology You Can Use to Do Better PR
By Dave PlatterToday, even an Android smartphone has more computational power than did the world’s most powerful supercomputer just a couple of decades ago. Yet, few public relations pros have updated the way they work to take advantage of the capabilities now available to them.
It is true that public relations is at least in part a people business, and human relations are naturally resistant to digitization.
Even so, the tools I discuss here have boosted my productivity dramatically. In 2015, Juwai.com generated more than $80 million of media coverage, without an agency and with just one internal person dedicated to PR (me). Moreover, I have operated in another time zone and on another continent from most of the Juwai.com team.
So, here are some tips on using productivity-enhancing tools. They have helped Juwai.com place stories everywhere from CNBC and the New York Times to China Daily and Nikkei Asian Review.
Evernote
Evernote is like the notebook where your mother used to keep her recipes (or maybe it was your father – no stereotypes here).
Unlike that notebook, Evernote can never get full. You can insert any sort of document, picture or video. It is completely searchable, easy to organize and even shareable with people who don’t have an account.
I have one Evernote notebook for news related to Juwai.com, which I share with Sales and Marketing. Another shared notebook stores content that I have created, and a third holds confidential files, which I share with no one. I clip items directly from my Chrome browser, iPad and even iPhone.
Evernote makes it easy for me to store and retrieve much more information than was ever possible before.
Apple Devices
You may prefer Android or Windows. By all means stick with what works for you.
As for me, I find Apple’s smooth, intuitive software makes work more fun.
The ease with which I can manage and produce files, photos, audio and video saves me countless hours on creative tasks. My MacBook Pro laptop is so portable that I take notes on it in meetings.
As for the iPad, it is a vast improvement over wading through a stack of newspapers and magazines each morning. Believe it or not, the iPad is also an excellent tool for writing, because it allows you to more easily narrow your focus down to the project at hand. Turn off all but the most important notifications in Settings, and you can compose without distraction.
The iPhone is so powerful that I have more than once worked entire afternoons with no other device, and been nearly as effective as I would have been with the laptop.
For greatest productivity on all of your Apple devices, in ‘Settings’ enable the dictation feature so you can compose an email or an article as quickly as you can speak the words.
Also, be sure to create official email signatures on your portable devices, so you look professional.
Contactually
If you want to be good at public relations, you can’t let opportunities fall through the cracks. And, you need to make the most of the relationships you have.
After trying many, many contact and task managers, I have finally settled on this one. Officially billed as a CRM, Contactually works nearly as well for the public relations pro as the salesperson.
I use sales pipelines to track stories I am pitching. Contactually automatically creates tasks when I need it to. I rely on its built-in email templates and bulk emailing to easily send personalized messages to large numbers of individuals. Contactually could make it easier to sort contacts, and its mobile apps are atrocious. Still, it is the best relationship manager I have seen for PR pros.
Factiva and Meltwater
News databases and clipping services let you research the media environment before you pitch, and communicate the value you are generating after you collect your clips.
Factiva has much more powerful search functions, but several times a week Meltwater sends me clips that Factiva has overlooked. I recommend both if budget permits.
Vuelio
A subscription media contact database is helpful for those occasions when you need to reach someone new. It is expensive but useful, especially if you can share the cost among a team.
I have found Vuelio has slightly better lists for the international media I often pitch.
Skype and Viber
I place calls to every continent on almost a daily basis, which would be prohibitively expensive via my regular mobile phone service. Nor can I always wait until I am able to use a landline.
These two services allow me to call any phone, anywhere in the world, for pennies. Usually, call quality is better with Viber. On the other hand, colleagues and journalists are more likely to have a Skype account, which enables video chats and text messaging. You can even use Viber’s and Skype’s smartphone apps when you do not have Wi-Fi service, over your regular mobile signal.
Ulysses
One reason public relations is such a rewarding career is that you get to both work intensively with others and also spend time on your own — thinking and writing.
This is my favorite software for writing. Ulysses makes it extremely easy to organize files, but really shines in providing a clean, inviting workspace for putting down your thoughts. Just about every media release, op-ed, messaging brief and piece of web content that I create starts here.
My final advice is to keep experimenting and not let yourself be limited by what your employer will pay for. Invest a few of your own dollars to try promising apps or devices, and it will more than pay off in the long run.
Reinvent Australia: how can we shape a positive future for nations?
By Ross DawsonA few days ago I attended the launch event of Reinvent Australia, organized by Annalie Killian of Amplify Festival at PwC’s Sydney offices. It was a very interesting event, digging into the issues of how we can bring together many people’s ideas to create better futures for nations.
Graham Kenny, President of Reinvent Australia, described the organisation as a collaborative initiative to create a conversation on a shared vision for the nation. The bottom line of its endeavors is to increase the quality of life for all Australians, by influencing government and business in how they work.
Kenny quoted Henry Mintzberg in a recent Harvard Business Review article, Rescuing Capitalism from Itself.
Read more →
Thought Leaders on What to Expect in PR in 2016: Story and Content
By Ross DawsonWhat should we expect for PR in 2016? We asked top industry thought leaders for their thoughts.
Three powerful themes emerged from their responses:
– Scope and Breadth (Click link for insights)
– Science, Data and Analytics (Click link for insights)
– Story and Content (Insights below)
On story, content, and channels, Michael Brenner of Marketing Insider Group points to the power of storytelling, Mark Schaefer of Schaefer Marketing Solutions says we need to focus on content, Lars Voedisch from PRecious Communications explores how content marketing and story telling can bring results, while Trevor Young looks to the potential of video live-streaming.
Read the insights on story and content from these top thought leaders below.
Michael Brenner, CEO, Marketing Insider Group
Follow on Twitter: @BrennerMichael
Mark W. Schaefer,Executive Director, Schaefer Marketing Solutions and author of The Content Code
Follow on Twitter: @markwschaefer
Lars Voedisch, Managing Director, PRecious Communications
Follow on Twitter: @larsv
Trevor Young, Founder and Chief, PR Warrior
Follow on Twitter: @trevoryoung
Thought Leaders on What to Expect in PR in 2016: Science, Data and Analytics
By Ross DawsonWhat should we expect in PR and communications in 2016? We asked top thought leaders for their insights.
Three powerful themes emerged from their responses:
– Scope and Breadth (Click link for insights)
– Science, Data and Analytics (Insights below)
– Story and Content (Click link for insights)
The importance of data and science in taking PR forward stood out. Fred Bateman of Bateman Group points to the analytical capabilities required, Blogger and Author Jeff Bullas says PR is now a science, while Futurist Carmen Villadar looks at the role of data science in a social context.
Read the insights on science, data, and analytics from these top thought leaders below.
Fred Bateman, Owner, Bateman Group
Follow on Twitter: @fredbateman
Jeff Bullas, Blogger, Author, Strategist and Speaker, JeffBullas.com
Follow on Twitter: @jeffbullas
Carmen Villadar, Futurist, #AIoT
Follow on Twitter: @digitalfemme
Thought Leaders on What to Expect in PR in 2016: Scope and Breadth
By Ross DawsonWe asked global thought leaders in PR and communications what they expect in 2016.
Three powerful themes emerged from their responses:
– Scope and Breadth (Insights below)
– Science, Data and Analytics (Click link for insights)
– Story and Content (Click link for insights)
The theme of increasing breadth and scope of what PR needs to become was particularly important. Lucy Allen of LEWIS points to PR agencies crossing over to encompass paid as well as earned media, Grey Healthcare Group’s Erin Byrne sees PR going beyond its traditional role to be at the center of corporate marketing and communications, Tracey Follows of AnyDayNow expects the growth of internal comms to drive customer experience, and Marian Salzman of Havas PR looks at the breadth of experience that PR professionals need to succeed.
Read the insights on the increasing scope and breadth of PR from these top thought leaders below.
Lucy Allen, Executive Vice President and Chief Strategy Officer, LEWIS
Follow on Twitter: @lucya
Erin Byrne, Chief Client Officer, Grey Healthcare Group
Follow on Twitter: @ErinByrne
Tracey Follows, Founder and Futurist, Any Day Now
Follow on Twitter: @tracey_lou
Marian Salzman, Chairman, Global Collective, Havas PR and CEO, Havas PR North America
Follow on Twitter: @mariansalzman
Big game changers: Immersive reality and customer robot service
By Ross DawsonAn article in yesterday’s Sydney Morning Herald, Five business trends set to shape 2016, asked three business “clairvoyants” what innovations small business will see in 2016: Craig Rispin, Jon Tanner, and myself.
Here are a couple of the quotes from me:
On Immersive Reality:
On Automation:
Here are videos of these robots:
Companies large and small need to be actively thinking about and exploring how these kinds of new technologies will change their business, and how they can seize the emerging opportunities.
What It Means to Be a PR Pro in 2016 and Beyond
By Trevor YoungHow crazy has this year been?
From a PR practitioner’s perspective, we’ve had to:
And I haven’t even yet mentioned SEO, native advertising, online newsrooms and mobile (the latter, of course, is having a profound impact on the communications business) – these are all things PR pros need to have at least a basic understanding of.
Heck, we’re still trying to get our clients to understand the finer points of being on Twitter (be truthful, how many companies and organisations really get Twitter? Indeed, how many have truly become open and connected brands as a result of social media? How many value openness and transparency as core attributes?).
Of course, all of this is against an ever-evolving backdrop of big picture societal themes – fueled by technology but inherently driven by good old human behavior – that continue to force us to think differently (and act more nimbly) as professional communicators:
The good news is, the demand for savvy PR professionals is going to go through the roof as the complexity of communicating with one’s constituents continues to increase.
The challenge for communications pros is being ‘big picture’ enough to be able to join the dots strategically, but also sufficiently savvy tactically so any recommendations we make are practical and grounded in common sense, not just ‘cool things to do’.
Of course, there will also be an increased need for tactical specialists. For some of us, this might be a great way of differentiating our professional offering in the PR marketplace.
Lots of challenges ahead, but also heaps of opportunities available for those in our industry who invest the time to understand the ever-evolving new media landscape; not just how it works, but where it makes sense for us to be involved professionally. Concurrently, however, we should not forget the more traditional skills and tactics in our kitbag that when applied correctly in the right situation can still work effectively for the companies and organizations we represent.
Bring on 2016!
Does the Agency Model and Leadership Impact the Future of Creativity in Communications?
By Aaron HeinrichThe Holmes Report recently released their fourth annual Creativity in PR Global Study and the results present a mixed bag on the status of right brain thinking in the PR profession. While there has evidently been an uptick in key areas – for instance viewing creativity as a key element in agency culture and more resources being devoted to creativity – there is still work to be done.
The study, conducted in association with H+K Strategies, provides both a snapshot and a somewhat longer view of the profession relative to its creative path. But as with any study, the real insights are when the results of similar questions are considered together.
This year’s study included the question “Do you think the PR industry is set fair to deliver and lead creativity in the next five years, in terms of …?”. Respondents had four categories to respond to: Talent (hiring, training, diversity of workforce), Innovation, Agency Business Model, and Leadership.
Here’s how the responses netted out:
Unfortunately, this question wasn’t included in last year’s study, so there’s no way to know if there’s been a change. But there are both insights and dichotomies when the responses to this question are compared to the response to others.
Take talent for instance. Responses to a separate question about how agencies reward creativity indicated less than half (45.7%) do so as part of an annual performance review and a third don’t reward it at all. Taking that into account, how then could the industry as a whole be well positioned to hire, train and diversify for creativity into the foreseeable future? How many people – regardless of age group – will want to continue to work in an industry that says it values creativity, but your chances of being rewarded for it are less than 50 percent?
Let’s move to innovation. The greatest percentage of respondents to this question believes that the industry is poised to lead in this area. That’s all good, but when compared to the 50% of respondents who rated the current quality of creativity as ordinary in a separate question, there’s clearly a lot of work that needs to be done to get the industry to a leadership position in innovation over the next five years.
The Agency Model received the lowest percentage of yes votes relative to the long-term view and the highest number of no’s. Should we be surprised? The model has been in question for some time now, yet no one seems to know what to do about it. Unfortunately, when these numbers are combined with the fact that Leadership got the second lowest number of yes votes and the second highest number of no’s to this same question, it’s not difficult to see that the industry may be stymied in its efforts to be more creative.
Clients and agency personnel alike are providing some possible solutions. When asked if they could only do three things to improve their own or their company’s creative capabilities here are the top five responses:
– Improve use of insight
– Ability to take more risks
– Educate clients
– More budget
– Clearer client briefs
Three of the above require more direct money and two require more time, which equates to more money. With money involved, change in the agency model and leadership mindset will be necessary to address all or most of these.
In other parts of the report, client input suggests they’re willing to spend the money on innovative ideas, but not if there’s no data to back up the approach. Advertising agencies have never had a problem with this. They create ideas, test them, iterate on the results then present concepts based on data. Brainstorming might have gotten them to the initial idea, but the results of the brainstorm typically don’t go immediately to the client without some kind of data to back it up. That’s a model that PR firms aren’t used to operating within but may need to get comfortable with.
It’s encouraging to see that the industry as a whole is continuing to move toward a greater focus on being more creative. This has been a conundrum that has affected PR for decades. But verbalizing what you want to be and proving it are two different things. Rather than pointing to ad agencies and wondering why they get to wear the creative mantle, PR needs to take a clue from them and mimic what’s allowed them to do so. It’s going to have to start with agency and in-house leadership – their future and the industry’s may depend on it.
Are Newspapers Truly Facing Extinction?
By Jenna OwsianikAre newspapers truly facing extinction? Dominique Delport, Global Managing Director of Havas Media Group, shares an optimistic perspective.
While the newspaper industry is being confronted by profound changes, he predicts a better future for five reasons: the rise of the global middle class; the transition to mobile-first and online platforms; new content and adjusted editorial purpose; data exploitation; and more innovation and agility.
Black and white dailies are not as profitable as they used to be. However, Delport envisions a bright path ahead for the industry, with publications embracing new trends and technology to reshape the old paper model. It is not that newspapers are dead, it is that media organizations are being reborn and must alter how they deliver the news.
To learn more about his fascinating insights, view his slide called “The Future of Newspapers.” Since it was published in June 2014, it has garnered more than 90,000 views and nearly 400 likes. After a year, his points are still relevant and the slide continues to receive comments.
It begins with futurist Ross Dawson’s Newspaper Extinction Timeline and ends with his NewsScape diagram, which shows where value can be created in a post-channel media world.
Image source: Dominique Delport
Social Journalism Degree Aims to Frame Journalism As a Service
By Jenna OwsianikThe CUNY Graduate School of Journalism wants to create a new generation of journalists with its recently launched master’s program. Instead of treating audience members as one large mass, the Social Journalism degree aims to teach students how to connect better with communities and individuals.
In a video filmed at the 2014 Online News Association Conference, Jeff Jarvis, the director of the Tow-Knight Center for Entrepreneurial Journalism at CUNY, explains the goals behind the new curriculum.
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“This is really turning journalism on its head. Rather than starting with the idea that we make content, it starts with the idea that we serve communities. And how do we start? By listening to those communities, understanding them, understanding their needs, and then serving them with all the tools we have at hand.”
One of Jarvis’s main points is social journalism goes beyond basic social media practices such as merely using it as another way to spread content. It’s about listening and building relationships with the public—figuring out their particular needs and how to meet them.
Whereas Google knows where he lives and works, said Jarvis, his newspaper doesn’t know anything about him as an individual. Social journalists will be trained to use data to identify unique people and communities, but also to measure their success in reaching them.
Next Steps
Could social journalism become the new standard for newsrooms? According to CUNY Graduate School of Journalism, the demand from media companies for reporters trained in its practices is high throughout the industry.
Instead of simply waiting for new graduates to fill these open spaces, agencies can act now by reframing how they view news production—as a two-way interaction rather than a one-way conversation. In fact many media outlets already place a high value on engaging readers before publishing a story.
This is often done through crowdsourcing and taking a different approach to social media. Here are some interesting and successful examples to learn from.
Crowdsourcing
In the digital age, it’s easier than ever to access a large audience. In hearing input on events form a mass of people, it helps increase accuracy with multiple accounts and raises community connection with stories.
ProPublica used this method with its project on the patient safety in the United States. In 2012, It offered an online contribution form for people to share their stories and received more than 1,000 responses. Another recent example of collaborative journalism is from The Guardian, which launched a crowdsourced project on police shootings called The Counted.
Rethinking social media
Most media companies view article clicks and shares as the main measures of engagement, says ProPublica’s senior engagement editor Amanda Zamora.
However, growing an active community of people who will discuss issues important to them is crucial to the publication’s success in crowdsourcing. For example, ProPublica’s Facebook group on patient harm has more than 3,000 members, two of whom were speakers at last year’s U.S. Senate hearing on preventable deaths in hospitals.
Jersey Shore Hurricane News, a Facebook page with nearly 230,000 members, was applauded by the White House for doing what traditional news organizations cannot. It connects residents so they can receive and share developments in real time. Beyond simply offering a service to communities affected by storms, it provides news from a multitude of perspectives and from areas many reporters won’t have the resources to access.
Is social journalism the future of news in our constantly evolving digital age?
Image source: Online News Association